✍️ Author: Amrut Chitragar   |   📅 Published on: May 27, 2022   |   🛠 Last Updated: July 5, 2025

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📌 This post is for educational purposes only. Always consult a SEBI-registered advisor before making financial decisions.
👉 Full disclaimer here

Visual guide to downloading monthly e-way bill report for GST compliance and audit preparation

How to Generate Month-wise E-Way Bill Report

Yes, it is absolutely possible to generate a month-wise E-Way Bill report in Excel. The e-Way Bill portal provides this functionality, but with a specific time window. Here's how you can generate it step-by-step.

🔍 Important Note: The E-Way Bill portal allows users to download monthly reports only between 8:00 AM to 12:00 AM. Make sure to access the system within this time frame to retrieve your report.

📌 Steps to Download Monthly E-Way Bill Report:

• Login to the official e-Way Bill Portal.
• Navigate to the ‘My EWB Reports’ section.

• Click on ‘Month-wise download EWBs’.
• On the next screen, enter the required Year and Month.
• Click on the ‘Process’ button to generate the report.
• Once processed, the system will prompt you to save the Excel (.xlsx) file.

💡 Expert Tip: Based on experience, reports are generally available from May 2018 onwards. For older data, you can log in to the e-Sugam portal (for Karnataka users) and retrieve historical reports.

🎯 Why Is This Report Useful?

This report is especially helpful during GST audits. Proper audit officers may ask for a summary of your sales register along with corresponding E-Way Bill numbers. Having a month-wise summary ready saves time and ensures compliance.

🧠 Frequently Asked Questions (FAQs)

1. Can I download a month-wise e-way bill report in Excel format?

Yes, the e-way bill portal allows users to download month-wise reports in Excel format from 8 AM to 12 AM daily.

2. What is the time window for downloading monthly e-way bill reports?

The download option is available from 8:00 AM to 12:00 AM midnight. Downloads are not permitted outside this window.

3. How far back can I download e-way bill data?

You can generate reports from May 2018 onward via the portal. For older data, use the Karnataka e-Sugam site if applicable.

4. Why is my e-way bill report not downloading?

Ensure you're within the 8 AM–12 AM window and that your browser allows pop-ups. Also, enter correct month and year before clicking 'Process'.

5. Is month-wise e-way bill report required during GST audit?

Yes, auditors often ask for a summary of sales along with corresponding e-way bill numbers to match compliance with GSTR-1 and books.

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