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Author: Amrut Chitragar

Date: 11.06.2025

Read Time: 6 Minutes

Stop Blaming the Accountant – It’s the Business Owner Who Hires Wrong!

💬 Bold Truth:
Most accounting mess starts the day the business owner hires the wrong accountant.

In my last article, Avoid These 3 Costly GST Filing Mistakes, I promised to reveal the deeper reason why these mistakes happen.
This is Part–01 of that reality check.

📌 Previous Article Recap

In the previous article, I explained how small errors in GST filing can result in big penalties. But the deeper issue? The accountant you hired might not even be qualified to file it right in the first place.

Let's be honest.

👉 If you're trying to run a ₹10 lakh/month business with a ₹10,000/month accountant, you're not cutting costs — you're planting a financial bomb.

😬 The Trend: Accountant by Title, Data Entry by Nature

When I interview candidates, they confidently say:

"Yes sir, I've worked as an accountant."

But when I ask what they actually did, the truth is:

• ✅ Sales entry
• ✅ Bank deposits
• ✅ Purchase bills

📌 Everything else — GST filing, TDS, audits — is handled by the CA or consultant.
They're not accountants. They're data entry clerks in disguise.
And many business owners don't realise it — until it's too late.

❌ Why Fresher Hires Fail

1. 🎓 No Real-World Knowledge

They may know accounting definitions but can't:

• File GSTR properly
• Reconcile ledgers
• Handle TDS or PF
• Answer a tax notice

2. 💸 One Mistake = ₹5,000–₹50,000 Penalty

Wrong GSTR entries, missed filings, or TDS errors attract:

• Late fees
• Interest
• Departmental notices

Ask yourself:
❓ "Can your ₹12K/month hire defend you during a GST audit?"

3. 🧠 Zero Financial Strategy

Fresher accountants can't guide you on:

• Tax saving
• Profit planning
• Claiming depreciation
• Cash flow forecasting

✅ What Skilled Accountants Do (That Freshers Can't)

🔍 Task	Fresher	Experienced Accountant
GSTR Filing	❌ Late / Wrong	✅ Timely & Accurate
TDS Payments	❌ Manual Errors	✅ Proper Categories
Audit Readiness	❌ Unaware	✅ Full File Support
Finalization	❌ Needs Help	✅ Independent
Income Tax	❌ Can't Guide	✅ Smart Planning
MIS Reports	❌ Never Done	✅ Done Monthly
Cash Flow	❌ No Idea	✅ Predict & Warn

🧠 CEO Insight:
"Hire slow, hire smart. Accounting is not data entry — it's risk control."

💡 Real-World Case: ₹12K Mistake vs ₹70K Saved

🏢 Company A (Fresher Accountant – ₹12,000/month)

• Filed GST late 4 times
• ₹18,000 in penalties
• Missed input tax worth ₹22,000
• No financial reports
• Owner wasted hours in corrections

🏢 Company B (Experienced Accountant – ₹35,000/month)

• Filed every return on time
• Saved ₹70,000 in tax planning
• Applied for MSME subsidy
• Got ₹5L loan from bank using clean books
• Owner focused on scaling, not fixing

📌 Result: Company B grew. Company A suffered.

🤔 Ask Yourself These 3 Questions

• Would you let a fresher handle your income tax notice?
• Have you ever checked the accuracy of the last 3 returns filed?
• Does your accountant alert you to upcoming deadlines — or do you remind them?

If the answer makes you uncomfortable — it's time to rethink your team.

💰 "But His Salary is Too High!" — Really?

You Pay	What You Get
₹10K–₹15K	Data Entry + Errors + Delays
₹25K–₹35K	Tax Saving + Timely Filings + Strategic Advice

A good accountant is not an expense.
👉 He's insurance + advisor + tax shield — all in one.

📌 The Peace-of-Mind You're Buying

• ✅ No stress over GST, TDS, MCA compliance
• ✅ More chances of loan approval
• ✅ Correct and clean books of accounts
• ✅ Proactive updates (not just reactions)
• ✅ Someone to ask, "Is this claim right?" before you hit Submit

💬 Expert Tip:
"Check if your accountant has ever replied to a GST notice. If not, you've hired wrong."

✨ If You Still Want to Save Money…

Then don't hire a fresher in-house.
Outsource your accounting to a trusted team like ours — where trained professionals manage your compliance, books, and reports while you focus on your business.

👉 Visit our Facebook Page to explore how you can outsource the right way.

🎯 Final Takeaway

Hiring the wrong accountant won't show up today.
It'll hurt you 6 months later, when you face penalties, scrutiny, or loan rejection.

🛑 Don't be penny wise, pound foolish.
You wouldn't hire a fresher lawyer for your court case.
You wouldn't trust an intern with your child's surgery.
Then why trust an untrained person with your business's financial health?

🙏 Sanskrit Wisdom to Close

"संपत्तिः योग्ये निवेशनीया"
"Wealth should be placed in capable hands."

✅ Think your accountant might be underperforming?
📞 Book a 15-minute consultation with us.
Let's review your current setup before a tax officer does.